eventprep's suite of services


About EventPrep

EventPrep, Inc. is headquartered in Merritt Island, FL with operations in Dumfries, VA, outside of the Washington, D.C. metropolitan area. EventPrep is a sister company of FederalConference.com, which has been ranked No. 2 on the Inc. 500 list.  Me'Shae  Rolling, Franchise Owner/Operator, resides in Syracuse, NY aka Central/Upstate New York.  She has been in the special events and meeting industry for 25 years. Me'Shae made history in 2018 when she became the first Franchise Owner/Operator of the EventPrep brand in New York State.

Hotel Procurement

EventPrep sources, procures and contracts hotel venues for meetings, conferences and conventions for groups of 10 or more all over the U.S. complimentary/gratis. How and why? Because it is standard industry practice for the hotel industry to pay third-party vendors such as EventPrep on commission. Think of us as a Broker of meeting  space for you. One of EventPrep headquarters' largest client has been the Strong Bonds military program. Access to proprietary software enables Me' Shae and Judi, National Account Representative, to streamline proposals so you can make an informed decision and  not be "pinged" with multiple proposals and correspondences from hotel venues. Further, we negotiate the terms of your agreement. Once the contract is countersigned, we put you directly in touch with the hotel but are still here for you if you need us.

Meeting and Event Planning

EventPrep NY has the capability of planning all or a portion of your meeting, conference or special event including nonprofit dinner galas. Let's face it: planning and coordination are logistically laden. One of our unique value propositions is that we are adept at creating turnkey automated processes and procedures to maximize efficiency. Ever hear the expression that it takes 30 emails to coordinate a 30-minute meeting? Not here! We recognize that your time is valuable, so we work hard to streamline communications. We also have a dedicated Project Manager, Specialists, and an experienced Events Team. . .think of us as an extension of you and your team.  We leverage connections on your behalf to boost your reputation management.

Additional Suite of Services

Customized Event Websites. Event Promotion. Site Visits. Vendor Procurement. Sponsorships. Custom-built Registration site. Guest List Management. Customer Service Representatives and calling trees. Banquet Event Orders. On-Site Management. Unlike hotel sourcing and procurement, EventPrep's Event and Meeting planning services are compensatory in nature.

FAQ regarding Next Steps

Fill-out the contact form on this site, and Me'Shae or a representative will get back to you. You will then be asked to sign a Client InTake Form and fill-out a  simple Event Form so we can pinpoint your needs and get started servicing you. If we are planning a Meeting or Event on your behalf, then the 3-step process is simple: Vision-Proposal-Contract.